For Waste & Recycling Machinery Dealers
Win the tender. Then earn the fifteen years after it.
Balers, shredders, sorting lines. Sold through hundred-page tenders, commissioned into other people’s lines, and kept alive by service contracts with penalty clauses.
NDA-friendly · reply within one business day
- 100+ pages
A typical public tender specification. Somewhere inside: three requirements you can’t meet and one nobody noticed. Finding them is the bid/no-bid decision.
- 1 machine stops all
A baler down means the sorting line behind it queues and the trucks behind that back up. Downtime here is measured in overflowing bunkers, not inconvenience.
- 15+ years
Working life of an installed machine — blades, screens, and wear parts on predictable cycles. Every installation is an annuity, if the records are good enough to bill it.
The tender desk
From a 100-page specification to a bid decision in hours.
AI parses the specification into a requirements matrix and checks it against your configurations: what is met, with which option, and where the gaps are. Your engineer reviews a table instead of reading a book — the gap surfaces before you bid, not after you win.
Bid/no-bid on evidence
Hard gaps, priced options, and reference requirements in one view. The tenders you skip are as profitable as the ones you win — if you skip them in an afternoon.
The formal package, assembled
Technical attachments, capacity declarations, and reference lists generated from the same matrix — consistent with the offer, because they share its data.
A watched pipeline
New tenders in your machine categories monitored and pre-screened against your catalog — with deadlines on a calendar instead of in someone’s inbox.
| Requirement (from spec) | Status | Evidence / gap |
|---|---|---|
| Throughput ≥ 12 t/h on cardboard | MET | Base configuration · factory test report |
| Bale weight 450–550 kg, cross-tied | MET | With tying-system option · priced |
| Noise ≤ 78 dB at operator station | MET | Requires acoustic enclosure option |
| Delivery ≤ 16 weeks from signing | GAP | Factory quotes 20 weeks — negotiate or no-bid |
| 3 references: municipal installations, 5 yrs | MET | Reference list attached from register |
Illustrative rows. Every verdict links to the source clause in the specification — reviewable, not oracular.
Applied AI
After the tender: the fifteen-year relationship.
- 01
Machine matched to the waste stream
ConfigurationMaterial mix, density, moisture, and target throughput decide the machine — and the wrong guess surfaces months later as chronic jams. Configuration works from the customer’s stream data, with sizing arithmetic on record, so the machine sold is the machine the stream needed.
- 02
Wear parts on tonnage clocks
PartsShredder blades and screens wear by tonnes processed, not by calendar. Installed-base records turn replacements into scheduled offers sent before the wear becomes a breakdown — recurring revenue with zero cold-calling.
- 03
SLA clocks that escalate early
ServiceContracts here carry response-time penalties. Every ticket shows its remaining contractual window; approaching thresholds escalate automatically. The penalty clause becomes a metric you manage, not a letter you receive.
- 04
Commissioning & DTR paperwork, generated
DocumentationInstallation protocols, operator training records, technical documentation packs — assembled from the machine’s record in the customer’s language. The audit binder exists the day the machine starts, not the week the inspector calls.
- 05
Diagnosis at the line, docs in hand
ServiceHydraulics, electrics, and PLC faults across a mixed installed base — with the two-mode diagnosis assistantreading your service history and the machine’s own manual, page cited, while the bunker fills behind the technician.
What we build for you
The four systems, recycling edition.
- How fast can a salesperson answer a customer?
Quoting & Configuration
Machine configured to the waste stream — throughput, material, bale spec — with the formal tender attachments generated separately.
- What should be on the water right now?
Stock Ordering
Wear parts and long-lead components planned by installed-base tonnage, not by who called first.
- What can we actually sell today?
Warehouse & Availability
Machines, demo units, and refurbished stock with statuses — plus the parts inventory your SLAs quietly depend on.
- Can the technician fix it on the first visit?
Field Service & Parts
A stopped baler queues the whole line. Diagnosis support, parts odds, and SLA clocks that are visible before they expire.
Frequently asked
Questions recycling machinery suppliers ask first.
We are partly a manufacturer's representative, partly a dealer. Does that change anything?
Only the data sources. Whether the machine comes from your own import or a represented factory, the flows are identical: specification against requirement, offer with formal attachments, commissioning documentation, then fifteen years of parts and service. The system models the flows, not your legal role in them.
Public procurement is formal — can software really help without creating compliance risk?
The system prepares; people submit. Parsing a specification into a requirements matrix, checking configurations against it, and assembling attachments is analysis work — where speed wins bids. The formal review and the signature stay exactly where the procurement law puts them: with your people.
Our service contracts carry penalty clauses for response time. Can the system track that?
That is the point of the SLA clock: every open ticket shows time remaining against the contractual response and repair windows, and escalates before — not after — a threshold passes. Penalties stop being discovered in the customer's letter.
The machines we install run in lines with other vendors' equipment. Whose fault is a stoppage?
The service record answers more of that than you'd expect. When your machine's history shows the stoppage pattern started with an upstream change — different input material, a conveyor modification — the documentation defends you. Without records it's your word against a penalty clause.
Refurbished machines are a growing part of our business. Is that covered?
Refurb units carry their full biography — origin, hours, overhaul scope, parts replaced, test results. That documentation is the difference between selling a used machine and selling a warrantied product at a used-machine margin.
Talk to us
Bring the last tender you almost bid on.
Two-week discovery sprint · working prototype on your data · fixed scope after discovery